Horse Health Records Software for Vaccines, Coggins, Deworming, Fecal Egg Counts, and Vet History

The problem this solves

Health files are often split between PDFs, photos, emails, and paper folders. In an emergency or during travel, barns need records in seconds.

How BarnOps handles it

BarnOps connects the native iOS and Android apps used in the barn aisle with the web dashboard used by owners and managers. Staff log work where it happens. Managers review the record without chasing texts, paper notes, or screenshots.

• ✓Vaccination records and uploaded documents.
• ✓Coggins and health certificates.
• ✓Deworming dates, products, next due dates, and fecal egg count results.
• ✓Vet, dental, chiropractic, and farrier history.
• ✓Medication, treatment, injury, and incident history.

How it connects to the rest of the barn

The value of BarnOps is that each feature lives inside the same equine facility management platform. Records, billing, care logs, forms, scheduling, chat, and staff accountability all reference the same barn, horses, people, and roles.

• ✓Health records live inside each horse profile.
• ✓Uploads can be grouped by horse and person.
• ✓Mobile access helps staff and managers retrieve records anywhere.
• ✓Forms and onboarding feed health information into the barn record.

What does a day with health records look like?

A day with BarnOps health records is mostly quiet: records sit on each horse, and the app flags what is coming due. A new boarder brings Maple in on Monday. The manager opens Maple's profile in the app, uploads a photo of her Coggins, sets the record type to Coggins, and enters the next due date. She does the same for the vaccination record. Any Coggins, vaccination record or health certificate due within 30 days shows as due soon, and one past its date shows as overdue with the number of days.

In the web dashboard, the manager opens the horse's Health and Wellness workspace and logs the last deworming: the product, the date given, the next due date, who handled it (owner, barn staff, vet or unknown) and whether proof was provided. When the vet's fecal egg count comes back at 250 EPG, she logs that too. Each entry adds to a running history, and the horse profile updates to show the latest product and next due date.

On Thursday the farrier is booked for a full set. About a day ahead, the horse's owner gets a push reminder for the farrier appointment. When the vet comes out the next week, the visit shows in the horse's treatment timeline next to medication and wound care entries.

What gets recorded?

BarnOps stores uploaded health documents, deworming and fecal egg count history, and the care details a vet or farrier needs.

• ✓Record uploads typed as Vaccination Record, Coggins, Health Certificate, Health Record, X-ray, Insurance, microchip or registration papers, or a short horse care video, with a record date, note and next due date.
• ✓Deworming: last date, next due date, product, who gave it, proof status, products to avoid, reaction notes, special instructions, or an exemption (medical restriction, or never dewormed / history unknown).
• ✓Fecal egg counts with the test date and result in eggs per gram. Zero is a valid result.
• ✓Preferred vet and contact, whether any vet may be called, whether it is OK to treat if the owner cannot be reached, and emergency instructions.
• ✓Allergies, medical conditions, health alerts, baseline temperature and weight, hoof notes, and farrier shoeing status (barefoot / trim, front shoes, rear shoes, full set, pull shoes, specialty / corrective).
• ✓Treatment entries for vet visits, vaccinations, dental work, emergency farrier calls and wound care.

Who can see and change it?

Barn owners, managers, staff and horse trainers can view and upload health records for horses in the barn. Boarders can view and upload records for their own horses while the barn leaves the medical records permissions on. Owners and managers can also add authorized people to a horse, such as a co-owner, with separate switches for viewing and uploading records. Deworming and fecal egg count entries are edited by owners and managers, and by boarders for their own horses. Only the barn owner sets the barn's health policy.

What are the limits?

Health records hold documents and dates. They do not replace your vet's own records.

• ✓Vaccines are stored as uploaded records with a due date, not as separate entries for each vaccine.
• ✓Due-soon flags only work when someone enters the next due date. BarnOps does not read dates from the uploaded file.
• ✓Files can be up to 50 MB. Care videos must be 1 minute or less and under 100 MB.
• ✓Appointment reminders are eligible for appointments 2 to 24 hours away, subject to notification settings and device availability. Bookings made with less than 2 hours' notice get no reminder. Do not rely on push delivery as the only way to communicate urgent care.

How do you set it up?

• ✓In Settings, set the barn health policy: whether vaccine proof and vet and farrier details are required, quarantine days, and a deworming program (owner-managed with barn backup, owner-managed with proof, barn-managed schedule, or fecal-based / vet-directed).
• ✓Upload each horse's Coggins and vaccination record with a next due date.
• ✓Enter the last deworming, or an exemption reason, and any recent fecal egg count.
• ✓Add your vet and farrier as vendors so appointments and treatment entries can name them.

Built for working horse farms

BarnOps is designed for real barn environments: mobile-first for staff, reviewable by managers, role-aware for boarders and instructors, and structured enough to support liability documentation, payroll review, and daily operational accountability.